Facilities Coordinator/ Helpdesk
Working for a global Facilities management company with a large client portfolio including Commercial, Industrial and Public sector Clients you will assist the Facilities manager and team to ensure the smooth running of a particular contract.
Responsibilities
· Operate a helpdesk facility for all building maintenance, cleaning and security work
· To act as day to day tenant focal point for all works requests
· Liaise closely with the Engineering team to help minimise PMS on all Reactive and PPM Works within the cluster
· Liaise closely with all contractors and keep the on site reports and ESH files in good order.
· Provide management reports on maintenance, cleaning and security service delivery
· Attend monthly tenants meeting and produce action list
· Administration of Service Charge budget, including reconciliation of costs/income.
· Compile monthly costing for all non client works.
· Co-ordination of deliveries and loading bay access
· Assist in the formulation and production of local procedures
· Production of monthly sub meter reading report for landlord
· Co-ordination of fuel delivery information, including feedback to Mapeley
· Co-ordinate weekend working communications.
· Assist with maintaining site technical library
· Be prepared to carry out a support role in the Building Emergency Response Team
· Act as a cover for main receptionists
· Responsible for ordering of stationery and other consumables, and manage petty cash float
· Cover for issuing of access control passes in the event Security Manager on holiday
· Knowledge of Health and Safety issues and requirements
· Assist and eventually take over Workplace inspections, Cleaning and Catering Audits
· Undertake any other reasonable duty as directed by the Building Manager
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