Estates Manager
Kings Mill, Nottinghamshire
£28-35K
The post holder manages the in-house Estates Maintenance Department.and is responsible for ensuring that all maintenance, including outsourced contract work, is carried out to appropriate standards and specifications.
Acts as the Authorised Person/Responsible Officer in relation to the key Hospital engineering systems, including high and low voltage electrical systems and medical gases.
Works closely with the Estates Compliance Manager and supports and deputises for the Head of Estates when necessary. Oversees the development of minor capital schemes relating to backlog maintenance of the estate.
Key responsibilities
- Managing the responsive breakdown and planned preventative maintenance service, ensuring continual development and updating of the systems to maintain safe, cost effective procedures for all the Trusts assets and buildings.
- Compliance with statutory and safety legislation in relation to Estate maintenance. Developing and maintaining associated policies.
- Establishing and monitoring effective quality control and feedback procedures for service users.
- Promoting and developing the culture of responsiveness, ownership and customer care amongst all Estates staff.
- Ensuring economic deployment of resources and materials at all times and developing a system to monitor the cost-effective use of labour.
- Compliance with all statutory and mandatory procedures in respect of mechanical and electrical systems, including sterilisation, lifts, fire alarm systems and services and piped medical gases.
- Development and update of Departmental polices relating to the maintenance and development of the estate.
- Regularly review the provision of maintenance through the use of in-house or external contractors. Commission and manage external contractors in accordance with Trust standing Financial Instructions.
- Managing the procurement of materials / consumables, including management of Estates stores, in compliance with the Trust’s standing financial instructions.
- Manages the devolved estates budgets and monitors expenditure and ensure financial control within delegated ordering limits. Report to the Trust unavoidable cost pressures and plan to provide regular cost improvement.
- Costing of work and carrying out surveys and option appraisals as appropriate.
- Manages the use and development of the Estates Information system (Concept) including the input and use of the asset database and maintaining accurate records.
- Manage system for recharging of Direct Labour / contracted work where appropriate.
- Management of external contractors carrying out maintenance work and service contracts relating to the Trusts assets and buildings, including the authorisation of payments.
- Evaluate training needs for staff, source suitable training programmes and arrange delivery. Maintain and monitor training records for Estates staff.
- Liaise with Health and Safety officer to develop and maintain safe systems of work for all Estates and related works.
- Developing Estate investment programmes in conjunction with Estates colleagues
- Maintenance of Estate maintenance records and as-installed records
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